· Personal Information

“Personal Information” refers to the “personal information” as defined in the Personal Information Protection Law. It includes information relating to a living individual that can identify a specific individual from details such as name, date of birth, address, telephone number, contact information, and other descriptions contained therein, as well as data related to appearance, fingerprints, voice prints, and other information that alone can identify a specific individual (personal identification information).

· Methods of Collecting Personal Information

When users register for our services, we may ask for personal information including name, date of birth, address, telephone number, contact information, and other descriptions.

· Purpose of Collecting and Using Personal Information

The purposes for which we collect and use personal information are as follows:

• To provide and operate our services

• To respond to user inquiries (including identity verification)

• To send emails regarding new features, updates, campaigns, and other services offered by our company

• To provide necessary communications such as maintenance notifications or important announcements

• To identify users who violate terms of service or attempt to use services for improper or illegal purposes, and to deny service accordingly

• To allow users to view, modify, or delete their registered information, and to check their usage status

• Purposes incidental to the above uses

· Change of Purpose

We will change the purpose of use of personal information only when the new purpose is reasonably recognized as related to the previous purpose.
If the purpose is changed, we will notify users by the method prescribed by our company or publish the changed purpose on this website.

· Provision of Personal Information to Third Parties

Except in the following cases, we will not provide personal information to third parties without obtaining prior consent from the user.
However, this does not apply where permitted by the Personal Information Protection Law or other applicable laws.

1-1. When necessary to protect the life, body, or property of a person and obtaining consent is difficult
1-2. When particularly necessary for the improvement of public health or the sound upbringing of children, and obtaining consent is difficult
1-3. When it is necessary to cooperate with national or local government agencies or their entrusted parties in performing legally mandated tasks, and obtaining consent may hinder such tasks

Notwithstanding the above, the following cases do not consider the recipient as a third party:
2-1. When we entrust all or part of the handling of personal information to a third party within the scope necessary to achieve the intended purpose
2-2. When personal information is provided due to business succession from mergers or other reasons
2-3. When personal information is jointly used with specific parties, and the user is notified in advance or can easily know which personal information is jointly used, the scope of users, purpose of use, and the person responsible for managing the personal information

· Record Keeping for Third-Party Provision

When the company provides personal data to a third party (excluding cases under Article 20, Paragraphs 1 to 4) or receives such data, we will prepare forms and properly confirm and record information in accordance with applicable laws.

When providing to a third party (Form 1):

1. Name of the third party receiving the information

2. Name of the subject whose information is provided

3. Reason for provision

4. Items of information provided

5. Confirmation that consent has been obtained

When receiving information from a third party (Form 2):

1. Name of the third party providing the information

2. Name of the subject whose information is provided

3. Circumstances under which the information was obtained

4. Items of information received

5. Confirmation that consent has been obtained

· Disclosure of Personal Information

When an individual requests disclosure of personal information, we will disclose it without delay.
However, disclosure may be withheld in whole or in part in the following cases, and users will be notified without delay if disclosure is not made:
1-1. If disclosure may harm the life, body, property, or other rights of the individual or third parties
1-2. If disclosure may significantly hinder the proper implementation of our business
1-3. If disclosure would violate applicable laws

· Correction and Deletion of Personal Information

Users may request correction, addition, or deletion of their personal information (hereinafter, “correction, etc.”) if it is inaccurate.
If we determine that the request should be fulfilled, we will promptly make the necessary corrections, additions, or deletions.

· Security Measures

We will take necessary and appropriate measures to prevent leakage, loss, or damage of personal data and to manage the security of personal data.
We will strive to maintain personal data accurately and up-to-date to the extent necessary to achieve the purposes of use.

· Management of Outsourced Parties

If we outsource all or part of the handling of personal data to external parties, we will obtain confirmation from the personal information protection officer and appropriately supervise the outsourced parties to ensure the security of personal data.

· Changes to Privacy Policy

This policy may be amended without notice to users, except as otherwise provided by law or this policy.
Unless otherwise specified, the amended privacy policy will take effect upon posting on this website.

· Contact Information

For inquiries regarding this policy, please contact:

Address: 2-5-28 Hakataekihigashi, Hakata-ku, Fukuoka 812-0013, Japan
Company: Techno Smile Co., Ltd.
Department: Human Resources
TEL: 092-433-5822
Email: soumu@technosmile.co.jp

· Personal Information Protection Officer

The following person is responsible for managing acquired personal information:

Techno Smile Co., Ltd.
Personal Information Protection Officer
Human Resources Department, Manager

· Company Information

Postal Code: 822-0142
236 Takehara, Miyawaka City, Fukuoka, Japan
Techno Smile Co., Ltd.
Representative Director and President: Jō Mamizuka

This policy has been in effect since September 1, 2018
Established: September 1, 2018
Revised: December 15, 2022